Job Type: Full Time
Job Location: Malaysia
Company: Hargreaves Industrial Services
Purpose of the role:
The Process Administrator will be responsible for administering and coordinating a variety of multi-disciplinary processes from across the business. They will be required to complete HR onboarding information, capture tender information, coordinate procurement and supplier management activities and deal with ad-hoc requests.
Responsibilities:
- Perform day-to-day process administration
- Ensure completeness and integrity of information collected to conduct daily operations
- Main point of contact for procurement and supplier management activities
- Ensure the processes outlined in the procurement policy are adhered to
- Provide support to those wishing to submit a purchase request
- Coordinate submitted purchase requests to ensure they follow the correct approval process and follow up with approvers to ensure requests aren’t missed
- Obtain quotations from suppliers
- Work closely with finance colleagues to ensure a smooth transition between purchase requests and raising a purchase order
- Check goods/services are delivered on time
- Maintain the asset database ensuring it is updated when new purchases are made or assets disposed
- Issue supplier registration forms to new suppliers and guide them through the process ensuring they provide as much detail as possible
- Manage the approved supplier database ensuring it is accurate and up to date
- Work closely with colleagues to monitor and review supplier performance
- Periodical reporting to management team on procurement and supplier activities
- Provide the initial data input for employee recruitment requests
- Provide the initial data input to the tender review process
- Project Management administration
- Respond to client registration requests
- Provide data analysis and suggestions for areas of improvement within the processes
- Perform ad hoc tasks
Requirements:
- Educated to STPM Level or equivalent as a minimum
- Minimum 3 years’ relevant experience, preferably in handling multiple tasks and different roles in an SME
- Able to work under pressure, result oriented, excellent communication skills, self-motivated, responsive and detail minded
- Well organized individual, able to manage multiple tasks, strong problem-solving skills, able to meet deadlines, people oriented
- Preferably has experience of working with Formstack but as a minimum must be familiar with Formstack
- Highly competent IT skills particularly in Microsoft Office, Skype, OneDrive, Microsoft Teams and Formstack amongst others
- Good command of written and spoken English, Cantonese and Mandarin
Key competencies:
- Extremely well organised with a high attention to detail
- Flexible and strong ability to multitask and prioritise workloads with minimum supervision
- Highly motivated and driven to complete tasks by the required deadline and to a high standard
- Ability to understand and follow defined processes and procedures, but also able to suggest and input into service improvement initiatives where applicable
- Quick learner
- Innovative and proactive mindset to anticipate and identify process improvements
- Willingness to learn new things and take on additional responsibilities
- Capable of working under pressure whilst maintaining the ability to plan & coordinate
- Highly motivated; eager to contribute to an effective team operation
- Reliable and responsible
- Strong interpersonal and negotiation skills.
- Must work at all times in the best interest of the COMPANY and CLIENT.
- Must possess sound reasoning skills and have the ability to follow directions
- Must have the ability to communicate effectively with both technical and non-technical staff in a multi-cultural environment.
Apply for this position
Alternatively, please send your cover letter and resume to elaine.loke@hsgplc.co.uk