Process Administrator

Job Type: Full Time
Job Location: Malaysia
Company: Hargreaves Industrial Services
Purpose of the role:

The Process Administrator will be responsible for administering and coordinating a variety of multi-disciplinary processes from across the business. They will be required to complete HR onboarding information, capture tender information, coordinate procurement and supplier management activities and deal with ad-hoc requests.

Responsibilities:
  • Perform day-to-day process administration
  • Ensure completeness and integrity of information collected to conduct daily operations
  • Main point of contact for procurement and supplier management activities
  • Ensure the processes outlined in the procurement policy are adhered to
  • Provide support to those wishing to submit a purchase request
  • Coordinate submitted purchase requests to ensure they follow the correct approval process and follow up with approvers to ensure requests aren’t missed
  • Obtain quotations from suppliers
  • Work closely with finance colleagues to ensure a smooth transition between purchase requests and raising a purchase order
  • Check goods/services are delivered on time
  • Maintain the asset database ensuring it is updated when new purchases are made or assets disposed
  • Issue supplier registration forms to new suppliers and guide them through the process ensuring they provide as much detail as possible
  • Manage the approved supplier database ensuring it is accurate and up to date
  • Work closely with colleagues to monitor and review supplier performance
  • Periodical reporting to management team on procurement and supplier activities
  • Provide the initial data input for employee recruitment requests
  • Provide the initial data input to the tender review process
  • Project Management administration
  • Respond to client registration requests
  • Provide data analysis and suggestions for areas of improvement within the processes
  • Perform ad hoc tasks
Requirements:
  • Educated to STPM Level or equivalent as a minimum
  • Minimum 3 years’ relevant experience, preferably in handling multiple tasks and different roles in an SME
  • Able to work under pressure, result oriented, excellent communication skills, self-motivated, responsive and detail minded
  • Well organized individual, able to manage multiple tasks, strong problem-solving skills, able to meet deadlines, people oriented
  • Preferably has experience of working with Formstack but as a minimum must be familiar with Formstack
  • Highly competent IT skills particularly in Microsoft Office, Skype, OneDrive, Microsoft Teams and Formstack amongst others
  • Good command of written and spoken English, Cantonese and Mandarin
Key competencies:
  • Extremely well organised with a high attention to detail
  • Flexible and strong ability to multitask and prioritise workloads with minimum supervision
  • Highly motivated and driven to complete tasks by the required deadline and to a high standard
  • Ability to understand and follow defined processes and procedures, but also able to suggest and input into service improvement initiatives where applicable
  • Quick learner
  • Innovative and proactive mindset to anticipate and identify process improvements
  • Willingness to learn new things and take on additional responsibilities
  • Capable of working under pressure whilst maintaining the ability to plan & coordinate
  • Highly motivated; eager to contribute to an effective team operation
  • Reliable and responsible
  • Strong interpersonal and negotiation skills.
  • Must work at all times in the best interest of the COMPANY and CLIENT.
  • Must possess sound reasoning skills and have the ability to follow directions
  • Must have the ability to communicate effectively with both technical and non-technical staff in a multi-cultural environment.

Apply for this position

Alternatively, please send your cover letter and resume to elaine.loke@hsgplc.co.uk

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Available vacancies

Hong Kong

Room 1117, Tuen Mun Central Square,
No. 22 Hoi Wing Road,
Tuen Mun, Hong Kong

Malaysia

LG 2.01, KL Gateway Mall,
No. 2, Jalan Kerinchi, Gerbang Kerinchi Lestari,
59200 Kuala Lumpur

enquiries.hk@hsgplc.co.uk
+852 2325 2909